Whistleblowing Policy and Procedure
Jebsen & Jessen Group provides our employees, vendors, customers, business partners, and the general public with a reporting channel via firstname.lastname@example.org to disclose any malpractice or misconduct.
The Jebsen & Jessen Group (“JJSEA”) and its subsidiaries are committed to upholding the highest business standards of integrity, transparency and accountability in accordance with our Corporate Values and Business Principles Against Corruption, Anti-Competition, and Improper Corporate and Individual Behaviour.The goal of this policy is to encourage all our employees, vendors, customers, business partners, and the general public (the “stakeholders”) to disclose any instances of malpractice or misconduct without fear of retaliation or other abuse. It also provides clear guidelines for how to come forward with any information pertaining to such instances.
This policy outlines the disclosure procedure for anyone who witnesses, knows about, or hears about any malpractice or misconduct concerning:
- Bribery and corruption;
- Theft or embezzlement;
- Unethical behaviour;
- Conflicts of interest;
- Criminal offences;
- An unhealthy and unsafe work environment;
- Breaches of company policies;
- Discrimination and/or harassment of any kind;
This policy applies to:
- JJSEA, its subsidiaries, associates, and joint-ventures where the Group has management control;
- Contractors, consultants, service providers, suppliers, business partners/principals;
- Former employees;
Filing a report
Please raise your concern formally by sending an email to our confidential mailbox email@example.com.
Of course, the whistleblower may choose to file an anonymous report.
However, we strongly encourage whistleblowers to identify themselves when they file a report in order to facilitate a successful investigation and to establish credibility. We will make every possible effort to protect their identity.
Protection and support for whistleblowers
All the information provided and the identity of any whistleblower will remain confidential. We strictly prohibit any attempts of retaliation against whistleblowers.
Any employee or associated person who is found retaliating will face disciplinary action, including the possibility of being terminated from their role(s) and/or other legal action.
If, in any jurisdictions or locales where JJSEA operates, whistleblowing protection laws exist that provide a higher level of protection than what is included in this policy, the local legislation takes precedence.
Handling and investigating reports
We aim to conduct all investigations in a transparent manner. All information disclosed (whether anonymously or not) goes to the Chairman of the Board. The Chairman of the Board then assesses the report and assigns it to the Group Director – Audit & Taxation, who manages the investigation.
Certain Senior Managers might be alerted to the report as part of the reporting process or if they are in any way involved in the investigation.
Third parties such as investigative firms, human resources consultants, or accounting/consulting firms might be utilised during an investigation.
Any information that could potentially identify an anonymous source will be held in the strictest confidence and will not be shared unless JJSEA is compelled to do so by law.
A whistleblower who files a report and, after the subsequent investigation, is discovered not to have acted in good faith is subject to disciplinary action, including the possibility of termination of employment, and/or other legal steps taken to protect the reputation of JJSEA and its staff.
This policy is reviewed regularly and approved by Executive Board.